PTTimesheet is an employee timekeeping system for small
business. It conforms to DCAA regulations for government
contracts but is just as effective for non-government contracts.
Employees access PTTimesheet through a web browser. This document will
give you a brief introduction of the user interface and some helpful
hints to make using it more effective.
| 1 - Go to the PTTimesheet website address provided by your employeer. |
| 2 - The PTTimesheet login page will be displayed. Enter the username and
password provided by your PTTimesheet administrator. Click 'OK'. |
3 - For both employee and manager,
the page allows you to select the pay period to work with, enter your charges, sign your
charges, print your timesheet, change your password, and logoff. The menu page for
managers has an area that allows signing off employee timesheets.
To enter your own charges, select the desired pay period and click
Enter My Charges. You'll see the Charge Page discussed below in step 4.
If you are a manger and want to check or sign one of your employee's time sheets, select
the desired pay period, select the desired employee, and then click
Sign Employee Charges. Managers can not alter employee charges but
only view and sign their timesheet. |
| Employee Menu Page |
Manager Menu Page |
 |
 |
|
| 4 - If you selected Enter My Charges, the Charge Page should be
displayed similar to the image below left. Only the selected pay period is editable.
To begin editing, click on the desired day. The Daily Charge dialog box will
be displayed as shown below right. All the job numbers that you are allowed to
charge against are displayed in the list. Enter your hours in the right-hand column.
The running Total Hours for the day is kept up to date at the bottom of the
dialog box. To save your charges for that day, click the Save button. |
|
Note - If the Charge Page (above) doesn't show a calendar in the center of the page
but rather shows only a grey box or an empty box, install the Java v1.5 plug-in installed.
Your browser may not be configured to not automatically
download and install plug-ins. To install
manually, go to the
Sun Java website
and:
- Click on the Download button next to "Java Runtime Environment (JRE) 5.0 Update X".
- Click on the Accept radio button.
- Click on the installation package appropriate for your operating system.
- You'll be asked to Run/Open or Save the file. Click Run or Open.
- Answer the appropriate questions and click through to complete the Java Plug-In installation.
|
| 5 - If you want to print your timesheet for a certain pay period for your records or
simply to see the entire timesheet in a compact format, click Print My Charges.
You will see a display similar to below. Use the browser's print
capability (i.e. File > Print) to actually print the page. |
 |
| 6 - DCAA allows a pay period to be
signed (and/or modified) by an employee as often as desired until it is co-signed
by a manger. At that point, no further changes are possible. To sign your
pay period, click the Sign My Charges button on the Menu Page. You will see
the familar printable version of your timesheet. Enter your password in the
text field and click the Sign button. Again, you can still make changes to
that pay period and re-sign it up until the point that your manager co-signs. |
| 7 - If you are a manager and viewing an employee's time sheet, the display
will look as shown below. Notice the only action you can perform is
to sign the entire time sheet. A manager will not be able to sign a time sheet
that has not been signed by the employee. In addition, once both the employee and manager
sign, no additional changes are possible by the employee or manager. |
 |